Technical and organizational security measures
This document describes the technical and organizational security measures and controls implemented by Digitsole to protect personal data and ensure the continued confidentiality, integrity and availability of Digitsole's products and services.
This document is a high-level overview of Digitsole's technical and organizational security measures. More details on the measures we implement are available upon request. Digitsole reserves the right to revise these technical and organizational measures at any time, without notice, so long as any such revisions will not materially reduce or weaken the protection provided for personal data that Digitsole processes in providing its various services. In the unlikely event that Digitsole does materially reduce its security, Digitsole shall notify its customers.
Digitsole shall take the following technical and organizational security measures to protect personal data:
1. Organizational management and dedicated staff responsible for the development, implementation, and maintenance of Digitsole’s information security program.
2. Audit and risk assessment procedures for the purposes of periodic review and assessment of risks to the Digitsole organization, monitoring and maintaining compliance with Digitsole policies and procedures, and reporting the condition of its information security and compliance to senior internal management.
3. Maintain Information security policies and make sure that policies and measures are regularly reviewed and where necessary, improve them.
4. Communication with Digitsole applications utilizes cryptographic protocols such as TLS to protect information in transit over public networks. At the network edge, stateful firewalls, web application firewalls, and DDoS protection are used to filter attacks. Within the internal network, applications follow a multi-tiered model which provides the ability to apply security controls between each layer.
5. Data security controls which include logical segregation of data, restricted (e.g. role-based) access and monitoring, and where applicable, utilization of commercially available and industry-standard encryption technologies.
6. Logical access controls designed to manage electronic access to data and system functionality based on authority levels and job functions, (e.g. granting access on a need-to-know and least privilege basis, use of unique IDs and passwords for all users, periodic review and revoking/changing access promptly when employment terminates or changes in job functions occur).
7. Password controls designed to manage and control password strength, and usage including prohibiting users from sharing passwords.
8. System audit or event logging and related monitoring procedures to proactively record user access and system activity for routine review.
9. Physical and environmental security of data center, server room facilities and other areas containing client confidential information designed to: (i) protect information assets from unauthorized physical access, (ii) manage, monitor and log movement of persons into and out of Digitsole facilities, and (iii) guard against environmental hazards such as heat, fire and water damage.
10. Operational procedures and controls to provide for configuration, monitoring, and maintenance of technology and information systems according to prescribed internal and adopted industry standards, including secure disposal of systems and media to render all information or data contained therein as undecipherable or unrecoverable prior to final disposal or release from Digitsole possession.
11. Change management procedures and tracking mechanisms to designed to test, approve and monitor all changes to Digitsole technology and information assets.
12. Incident / problem management procedures design to allow Digitsole to investigate, respond to, mitigate and notify of events related to Digitsole technology and information assets.
13. Network security controls that provide for the use of enterprise firewalls and layered DMZ architectures, and intrusion detection systems and other traffic and event correlation procedures designed to protect systems from intrusion and limit the scope of any successful attack.
14. Vulnerability assessment, patch management, and threat protection technologies and scheduled monitoring procedures designed to identify, assess, mitigate and protect against identified security threats, viruses and other malicious code.
15. Business resiliency/continuity and disaster recovery procedures, as appropriate, designed to maintain service and/or recovery from foreseeable emergency situations or disasters.